Administrative Assistant and Records Custodian
2.
4 Rockton, IL Rockton, IL Full-time Full-time $22 - $35 an hour $22 - $35 an hour 21 hours ago 21 hours ago 21 hours ago Job Title Administrative Assistant - Records Custodian Reports To This position reports to the Director Job Qualification ? Experience working with Word, Excel, and Google Drive ? Proficient in IEP Programs including both not limited to iStar-the state reporting system, and EMBRACE the IEP program ? Ability to multitask and work well under pressure ? Ability to collaborate with others ? Good organizational skills ? Management of confidential student special education records ? Ability to maintain confidential information with complete security Duties and Responsibilities ? Meet and interact with the public and employees in routine situations which require tack, discretion and courtesy.
? Provide a variety of clerical duties involving all but the most complex matters ? Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
? Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, and other materials from marginal notes, rough drafts, and verbal instructions ? Assist in the orientation and training of employees and volunteers ? Send program attendance to each district every month as applicable ? Update personnel in iStar ? Enter and maintain IEP records for all 9 member districts for the state reporting program iStar.
? Maintain caseloads for each staff member of the 9 member districts ? Attend Harrisburg training as available.
? Executive Board secretary for monthly meetings, take notes & attendance, send out packets to board members 48 hours before the board meeting.
? Complete the Timely & Meaningful Consultation process to include sending formal letters to families, placing meeting advertisement in the newspaper, and coordinating the meeting with the Director of Special Education.
? Enter new staff into the system for an email address, Embrace system for access to students and Public School Works system for training videos.
? Monitor staff email system ? Monitor staff in Public School Works ? Process any checks for bank deposits as needed ? Processing cash for deposit for activity fund ? Offering support to 9 districts as needed ? Support Cooperative staff with various needs ? Submits requisitions for office supplies as needed ? Submits requisitions for Executive Board needs ? Update WCSEC website as needed ? Upload documents to WCSEC website ? Coordinate Extended School Year (ESY) needs with the Director and Special Education teachers.
? Provide Extended School Year (ESY) information for transportation services to transportation department ? Maintain listing of ESY students that include service needs to ensure accurate and efficient billing to member districts ? Manage material and technology needs ? Process Crisis Prevention trainings ? Maintain list of CPI trainings to ensure appropriate billings to districts ? Uploading Medicaid consent forms to the IEP Data Systems ? Set up new staff for Medicaid billing ? Generate reports for 9 member districts ? Medicaid data entry ? Process attendance for accurate billing for Medicaid ? Maintain minute service pages for member districts to ensure accurate efficient billing on a quarterly basis.
? Complete formal requests for records ? Oversee destruction of inactive files ? Oversee filing of records to ensure appropriate files are pulled for approval of destruction as needed ? Send student files to Yellow Folder, the paperless system ? Establish, maintain, and monitor, neat efficient electronic and manual filing systems ? Assist with handling incoming faxes and calls.
? Performs other duties as assigned by the Director of Special Education.
Working Conditions This will be a full-time/hourly position (1 FTE).
The Administrative Assistant - Records Custodian will work at the Cooperative office in Rockton, IL.
Application Process Applicants should complete an application for employment that is located on the Cooperative website:
www.
winnebagocsec.
org Please contact Sarah Moore with specific questions regarding the position (815) 624-2615.
Job Type:
Full-time Pay:
$22.
00 - $35.
00 per hour
Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Schedule:
8 hour shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Rockton, IL Rockton, IL Full-time Full-time $22 - $35 an hour $22 - $35 an hour 21 hours ago 21 hours ago 21 hours ago Job Title Administrative Assistant - Records Custodian Reports To This position reports to the Director Job Qualification ? Experience working with Word, Excel, and Google Drive ? Proficient in IEP Programs including both not limited to iStar-the state reporting system, and EMBRACE the IEP program ? Ability to multitask and work well under pressure ? Ability to collaborate with others ? Good organizational skills ? Management of confidential student special education records ? Ability to maintain confidential information with complete security Duties and Responsibilities ? Meet and interact with the public and employees in routine situations which require tack, discretion and courtesy.
? Provide a variety of clerical duties involving all but the most complex matters ? Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
? Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, and other materials from marginal notes, rough drafts, and verbal instructions ? Assist in the orientation and training of employees and volunteers ? Send program attendance to each district every month as applicable ? Update personnel in iStar ? Enter and maintain IEP records for all 9 member districts for the state reporting program iStar.
? Maintain caseloads for each staff member of the 9 member districts ? Attend Harrisburg training as available.
? Executive Board secretary for monthly meetings, take notes & attendance, send out packets to board members 48 hours before the board meeting.
? Complete the Timely & Meaningful Consultation process to include sending formal letters to families, placing meeting advertisement in the newspaper, and coordinating the meeting with the Director of Special Education.
? Enter new staff into the system for an email address, Embrace system for access to students and Public School Works system for training videos.
? Monitor staff email system ? Monitor staff in Public School Works ? Process any checks for bank deposits as needed ? Processing cash for deposit for activity fund ? Offering support to 9 districts as needed ? Support Cooperative staff with various needs ? Submits requisitions for office supplies as needed ? Submits requisitions for Executive Board needs ? Update WCSEC website as needed ? Upload documents to WCSEC website ? Coordinate Extended School Year (ESY) needs with the Director and Special Education teachers.
? Provide Extended School Year (ESY) information for transportation services to transportation department ? Maintain listing of ESY students that include service needs to ensure accurate and efficient billing to member districts ? Manage material and technology needs ? Process Crisis Prevention trainings ? Maintain list of CPI trainings to ensure appropriate billings to districts ? Uploading Medicaid consent forms to the IEP Data Systems ? Set up new staff for Medicaid billing ? Generate reports for 9 member districts ? Medicaid data entry ? Process attendance for accurate billing for Medicaid ? Maintain minute service pages for member districts to ensure accurate efficient billing on a quarterly basis.
? Complete formal requests for records ? Oversee destruction of inactive files ? Oversee filing of records to ensure appropriate files are pulled for approval of destruction as needed ? Send student files to Yellow Folder, the paperless system ? Establish, maintain, and monitor, neat efficient electronic and manual filing systems ? Assist with handling incoming faxes and calls.
? Performs other duties as assigned by the Director of Special Education.
Working Conditions This will be a full-time/hourly position (1 FTE).
The Administrative Assistant - Records Custodian will work at the Cooperative office in Rockton, IL.
Application Process Applicants should complete an application for employment that is located on the Cooperative website:
www.
winnebagocsec.
org Please contact Sarah Moore with specific questions regarding the position (815) 624-2615.
Job Type:
Full-time Pay:
$22.
00 - $35.
00 per hour
Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Schedule:
8 hour shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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